At Unity Investments Inc. we recognize that all personal information is private
and confidential. Unity Investments Inc.'s Privacy Plan ("Privacy Plan") governs
Unity Investments Inc.'s collection, use and disclosure of personal information.
It is the intention of Unity Investments Inc., by way of this Privacy Plan, to comply
with privacy legislation and, in particular, with the requirements of the federal
Personal Information Protection and Electronic Document Act (PIPEDA).
Unity Investments recognizes the following key principles of PIPEDA:
Accountability
Unity Investments Inc. acknowledges the importance and necessity of safeguarding
the private and confidential information belonging to our clients.
As such, we have
appointed a Privacy Officer to ensure compliance with privacy legislation and to
inform all Unity Investments Inc.'s staff of the need to use the utmost discretion
when dealing with client information. Unity Investments Inc.'s privacy officer has
the responsibility to carefully analyze and alter collection procedures both on
a preliminary and ongoing basis to assure maximum privacy protection.
Purpose
Unity Investments Inc. will only use client information for the purposes identified
either before or at the time of collection. It is our policy that we will not sell
your information.
Consent
Unity Investments Inc. will only use client information for identified purposes
and if the information is required for any new use, Unity Investments Inc. will
take the necessary steps in order to seek additional consent. Consent may be expressed
in writing, orally or may be implied directly by yourself or your authorized representative.
Collection
Unity Investments Inc. will only collect personal information as needed in order
to complete necessary documentation, determine eligibility and/or to comply with
regulations, policies, laws and legislation such as, the Money Laundering (Terrorist
Financing) Act. Unity Investments Inc.'s staff will do their best to explain why
collection of information is necessary in a clear and informative fashion.
Use, Disclosure and Retention
Unity Investments Inc. will only retain personal information for as long as needed
in order to satisfy the stated purposes identified when the information was collected.
If it is deemed that an individual's personal information is no longer required,
Unity Investments Inc. will take the necessary measures to destroy, dispose, or
erase the information in a manner that will ensure that information cannot be found
or used by an unauthorized party.
Accuracy
Unity Investments Inc. strives to maintain accurate client information, which not
only help us provide
better customer service but also minimizes the potential misuse
of personal information.
Safeguards
Unity Investments Inc. understands the importance of protecting personal information
and therefore, implements a number of safeguards against unauthorized access or
improper disclosure. For example, Unity Investments Inc.'s computer network, employee
computers, laptops, and phone message centers are all password protected. In addition,
filing cabinet units and storage rooms containing personal information are locked
and can only be accessed by designated individuals. General entry to our offices
is secured and cannot be accessed by unauthorized personnel without permission.
Our safeguards are supported by ongoing communication to our employees about the
importance of secure client information and continual maintenance and periodic review
of our Privacy Plan and procedures. Unity Investments Inc.'s employees are subject
to a strict code of conduct when it comes to your personal information.
Directness
At Unity Investments Inc. we make our best effort to inform clients of our policies
and procedures and to explain how we manage personal information. Our Privacy Plan
can be found on our website or can be requested via email or phone. If you have
additional questions or concerns, our privacy officer will do her best to help you
understand our procedures and policies.
Access
When requested and supported by sufficient identity information, Unity Investments
Inc. will provide you with your personal information as maintained in your client
files. We recognize your right to your own information, how it is used and to whom
it is disclosed.
If an error or discrepancy is found in your personal information, we will act efficiently
(in less than thirty days) to correct the mistake. An extension will only be applied
if the request will unreasonably interfere with our business affairs.
Complaints and Recourse
Unity Investments Inc.'s privacy officer will deal with any complaints or conflicts
arising in regards to the collection, use and disclosure of personal information.
In order to adequately address the complaint, all details will be recorded and a
file will be created. All individuals involved will be notified of an enquiry into
the complaint. Once a decision of recourse has been determined, all parties involved
will be informed of the outcome. Unity Investments Inc.'s privacy officer can provide
you with a more complete description of the recourse process. Individuals who are
not satisfied with Unity Investments Inc.'s recourse procedure can bring the complaint
to the attention of the federal Privacy Commissioner.
The measures outlined in this Privacy Plan in order to abide by PIPEDA's key principles
are intended to provide clients with comfort that Unity Investments Inc.'s staff
regards personal information with the utmost importance. The Privacy Plan is also
created to provide the right of access to personal information and an avenue to
address any concerns individuals may have about the use of their information.
For more information please contact Unity Investments Inc.'s privacy officer,
Jonathan Allen
at (403) 730-9364.
A complete version of Personal Information Protection and Electronic Document Act
(PIPEDA) can be found on the Department of Justice website at: http://laws.justice.gc.ca/en/P-8.6/text.html.